ESGE workshops with live demonstrations

1. Introduction

ESGE supports the organization of international live demonstration workshops on advanced endoscopy, by providing basic funding and logistical support to one host centre per year. Please note that funding raised by the ESGE is limited and will be specified once the final selection regarding the venue has been made. Countries wishing to apply are asked to consider the contents of the following manual carefully when preparing their proposal.

National Societies who wish to host a live demonstration workshop in conjunction with a local organizer (medical school, department and unit) should submit a written application to the Education Committee of the ESGE care of the ESGE Technical Secretariat. The proposal must contain the information detailed in Table 9.

Table 9: Essential information required when applying for funding of live demonstration workshops

Items

Comments

Type of workshop

Video demonstration or live demonstration

Proposed date and place of the Workshop

At least 15 months’ notice must be given

Workshop venue

Including endoscopy unit and lecture rooms

List of local medical personnel

Endoscopic experts and nurses

Hotel accommodation and transport

 

Preliminary programme of the workshop

 

Preliminary budget of the workshop*

 

Previous experience

Experience in organizing national or international scientific meetings, particularly with live demonstrations

*The preliminary budget must also cover the travel and accommodation of six ESGE international faculty (live demonstration) or four ESGE international faculty (video demonstration)

Applications should be submitted at least 15 months before the scheduled workshop, the deadline being June 30 each year. The successful applicant will be chosen by the Education Committee and the Governing Board of the ESGE.

2. Aims and learning outcomes

Workshops with live (and video) demonstrations are aimed at achieving the following goals:

  • To promote the teaching and practice of gastrointestinal endoscopy
  • To enhance and assist in the control of quality of endoscopic procedures
  • To target their activities to any persons involved in endoscopic procedures
  • To introduce participants to (advanced) endoscopic (therapeutic) procedures, relevant equipment and appropriate patient care.

All Live demonstrations are skills focused but DO NOT TEACH COMPETENCE. ESGE live demonstration workshops give the audience an impression about the endoscopic technique.

At the end of the ESGE live workshop participants will:

  • Be aware of indications and contraindications for procedures
  • Appreciate the complexity of the demonstrated procedures and relevant equipment
  • Be aware of the “tricks of the trade” used by experts
  • Be aware of alternative approaches to solve a procedural problem
  • Appreciate problem-solving interventions when aspects of the procedure go wrong
  • List appropriate hygiene and infection control measures (if covered e.g. in lectures)
  • List appropriate patient care (if covered e.g. in lectures)
  • List appropriate equipment selection and care (if covered e.g. in lectures).

3. Structure

Date and place of the workshop

  • The workshop must be organized in a country and city that is politically and militarily stable and can guarantee the safety of the participants.
  • The workshop must be organized by a local organizing body (medical school, department or unit) that can guarantee the highest medical and scientific standards.
  • The workshop should last for two and a half or three days.
  • The workshop must not be undertaken in conjunction with a meeting of the hosting national Society.
  • The time interval between the workshop and the other large scientific meetings (WCOG, UEGW, DDW, etc.) must exceed two weeks.
  • The time interval between other educational courses under the auspices of the ESGE must be a minimum of two weeks.

Workshop venue

  • The workshop must be organized in a (teaching) hospital with a purpose-built endoscopy unit. Close liaison with departments (units) of gastroenterology, gastrointestinal surgery, anaesthesiology (intensive care unit), and radiology are essential on the part of the local organizing committee.
  • The endoscopy unit should consist of at least five rooms (upper gastrointestinal, lower gastrointestinal, ERCP, disinfection, closed-circuit TV studio). At least one basic video-endoscopy system should be available At least one automatic or semi-automatic cleaning and disinfection system must be available.
  • The lecture room should have a minimum capacity of 200 seats. Two rooms of smaller capacity are acceptable, but this is better avoided.
  • The transfer of pictures from the operating rooms to the audience should be provided by a closed-circuit TV system. The sound system should allow continuous contact between the experts in the endoscopy unit and the audience. Full-time recording facilities for endoscopic procedures should be available in at least S-VS standard.

Local medical personnel

  • At least three or four local endoscopic experts are required, each of whom should be competent to perform therapeutic endoscopies and/or act as medical coordinators (fluent English is absolutely necessary).
  • At least six or seven trained and competent nurses and/or assistants are necessary to assist with the procedures and to undertake the reprocessing of equipment (fluent English is required for at least three nurses/assistants).

 

Faculty

  • At least three or four external endoscopic experts are required, each of whom should be competent to perform therapeutic endoscopies.
  • At least three or four external trained and competent nurses and/or assistants are necessary to assist with the procedures
  • Experiences and competencies of faculty can assessed with the Checklist in Appendix 10

Hotel accommodation and transport

  • A sufficient number and variety of hotel accommodation (one- to four-star accommodation) must be available. The price of the cheapest overnight stay (at least 50% of total beds) should not exceed € 40 per night. Otherwise, the local organizing committee must raise funds to cover the difference.
  • Accommodation in youth hostels and/or student houses is acceptable, if these are of a sufficient standard.
  • Free transportation between hotels and the workshop venue should be provided by the local organizing committee.

Preliminary programme of the workshop

  • A preliminary programme must be included with the initial bid and must include a list of topic priorities).

 

Workshop programmes shall include the following.

  • Live demonstration (at least 8 per day / 20 per whole workshop).
  • Lectures (at least 2 per day / 5 per whole workshop).
  • Live demonstrations should present the treatment of gastrointestinal haemorrhage, upper and lower gastrointestinal polypectomy, treatment of esophageal varices, dilation of upper and lower gastrointestinal strictures, esophageal stenting, endoscopic sphincterotomy with stone removal, and biliary stenting.
  • Laser procedures, esophageal and biliary stenting with self-expanding metallic stents, pancreatic stenting, electrohydraulic lithotripsy, and echo-endoscopy are not essential, but may be included.
  • At least one lecture should be devoted to the safety aspects of endoscopy (sedation and monitoring, cleaning and disinfection).
  • Other contributions (videotape presentations, round-table sessions, quizzes for participants, etc.) are not necessary, but would be highly appreciated if possible within the time schedule.
  • English must be the official language of the workshop. Simultaneous translation into a national language may be provided. The costs of such simultaneous translation should be borne by the local organizing committee.
  • The opening and closing ceremonies, as well as the informal get-together party, should be organized free of charge for all participants.
  • Complimentary lunches and coffee breaks (at least two per day) shall be organized adjacent to the exhibition area.
  • A separate programme for accompanying persons does not need to be provided.

Preliminary budget of the workshop

Income from the workshop shall be drawn from:

  • Participants
  • Rental fees for exhibition space
  • Sponsorship by local sponsors, organized by the local organizing committee
  • Support from the local biomedical industry, arranged by the local organizing committee
  • Support from the international biomedical industry, organized by the Governing Board of the ESGE.

Expenditure will include:

  • Secretariat costs (printed material, communications, travel, etc.)
  • Technical preparation of the workshop venue (medical, audiovisual, security, etc.)
  • Close-circuit TV transmission
  • Scientific preparation (tapes, slides, etc.)
  • Local transportation
  • Costs for provisions to participants (bag, programme, badge, luncheons and coffee breaks)
  • Costs for invited experts (travel and accommodation)
  • Grants for a limited number of participants from other countries (accommodation and fees, no travel expenses)
  • The informal get-together party.

The purchase of endoscopic equipment will not be accepted as allowable expenditure of the workshop. The equipment necessary for the live demonstrations shall be provided by the international and local biomedical industry, under the supervision of the Education Committee and Governing Board of the ESGE.

The expected number of participants (numbers from the host country and abroad) shall be stated. Thirty to fifty (depending on the total number of participants) delegates from all Eastern and Central European countries must be invited free of charge (excluding travel expenses). The number of participants from each country shall be appropriate for the country's population and the number of active endoscopists.

The preliminary budget must also cover the travel and accommodation of six ESGE international faculty (live demonstration) or four ESGE international faculty (video demonstration)

A larger number of participants may be invited free of charge by the local organizing Committee, but the additional expenses shall be borne by the local organizing committee.

The workshop registration fee should not exceed half the average local monthly salary of a young doctor.

Any financial surplus accruing shall be divided between:

  • The ESGE (10%)
  • The national host society (20%)
  • The local organizer (70% )
  • Any financial gain to the local organizer should be invested to support the growth of local gastrointestinal endoscopy facilities (equipment, teaching, scientific projects).

Before applying, please refer to our bid manual and guidelines for more detailed instructions: